Now comes the bit where we need all the concentration we can get. The chart will now look something like this: step 2 Next, select the chart and then use Paste Special, select “New Series”, “Values in Rows”, “Series Name in first column” and click OK. If this table starts in H1, including the title, then select H1 to I5. And that’s what we’ll do next: Copy the cells from “apples” to the last number in the row labeled “dates”. We just need something bigger than zero to be able to select the data once it has been added to the chart. #Word formatting marks legend seriesWhat to do?Ĭreate a helper table in your data sheet and place these categories and values into the cells: series for sorting legendĭon’t worry too much about the values in the second colum. apples, bananas, cherries, dates, – but at the same time insists that the order of the series stays the same. Now, imagine your boss wants you to sort the legend alphabetically, i.e. Note that the legend order is consistent with the appearance of the series in the chart: cherries, dates, apples and bananas, in that order. Charted as a clustered column chart, it may look like this, after a bit of formatting and adjusting colours to something digestible: step 1 – standard clustered column chart This simple table lists the fruit consumption in two different countries. The example shows a clustered column chart, but the principle will apply to any other chart that does not already use the secondary axis. Here’s how you can sort the legend items independent of the underlying data table sort. Your data table may be precious and the sort order of the items untouchable, but still you may want the legend to show a different order. But sometimes you may not want to do that. Normally, the best way to influence the order of the legend items is to sort the data table and re-arrange the order of the rows or columns, respectively. The bottom line is that it all depends on the chart type, the chart type mix and the distribution of chart series between primary and secondary axis. Jon Peltier has an excellent article about what influences the order of legend entries here. This diagram illustrates the basic figure components.Is it possible to sort legend items in a different order than the data appears in the table?Ĭontrolling a legend in an Excel chart can be hard work. note: Three types of notes (general, specific, and probability) can appear below the figure to describe contents of the figure that cannot be understood from the figure title, image, and/or legend alone (e.g., definitions of abbreviations, copyright attribution, explanations of asterisks use to indicate p values).Capitalize words in the figure legend in title case. legend: A figure legend, or key, if present, should be positioned within the borders of the figure and explains any symbols used in the figure image.If text appears in the image of the figure (e.g., axis labels), use a sans serif font between 8 and 14 points. image: The image portion of the figure is the graph, chart, photograph, drawing, or other illustration itself.Give each figure a brief but descriptive title, and capitalize the figure title in italic title case. title: The figure title appears one double-spaced line below the figure number.Number figures in the order in which they are mentioned in your paper. number: The figure number (e.g., Figure 1) appears above the figure title and image in bold font.APA Style figures have these basic components:
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